Okay everyone, In this tutorial I will show you how to set up Gmail with Microsoft Outlook. YES it will work 100% (I mean for sure!)
Let me quickly tell you the story behind this tutorial. I was trying to forward multiple emails from my Gmail to one of my employee’s Gmail. Then I figured out there is no option for Gmail users to forward multiple emails at once to other Gmail or any other Email accounts! You can set forwarding option through Gmail settings but that will literally forward each email that you receive in your Gmail account!
As I am the owner of SEO Service Provider, I can’t use auto forwarding option due to privacy reason. I want to send some selected emails to my employees, that’s it! I don’t want to fill up their inbox with junk, spam or lead emails! So I need to find a way to forward multiple emails at once from Gmail.
First I checked Google’s tutorial on Setting up Gmail with Outlook which is just like their other 60% tutorials “not helpful“. Then I started digging and digging. I spent several precious hours to find a solution and then bam! I found it. As it was very difficult for me at the first stage to know how to accurately sync Gmail with Outlook, I thought this would be the case for most of the people. As a result I decided to write this tutorial for you just like I wrote “How to delete all Yahoo Emails from Inbox“. By the way, that video tutorial is now the top video tutorial on Youtube for that particular topic!
Anyway here is the step by step process to Set up Gmail with Outlook, That Will Work 100%
1) Login to your Gmail. Click on the “Gear” icon and then “Settings”
2) Click on “Forwarding and POP/IMAP”
4) Visit this URL of Google: DisplayUnlockCaptcha
and click on “Continue” button.
5) Now visit this URL of Google: LessSecureApps
Click on “Turn on”. Please note, Google sometimes automatically switch to “Turn off” after you “Turn on” the access for less secure apps. Therefore, make sure “Turn on” option is selected before you open up Microsoft Outlook and complete all the following processes.
A small review what we have done so far, we have now IMAP/POP enabled in Gmail. New device or application can now access our Gmail account. We have “turned on” access for less secure apps (Outlook, Apple mail or other mail clients)
6) Open Microsoft Outlook. I am using Microsoft Outlook 2007. Click on “Tools” and then “Account Settings”
7) Click on “New…”. (You can see in the following image that I have already synced one of my Gmail accounts with Microsoft Outlook)
8) Select “Internet E-mail” under Choose E-Mail Service. Click Next.
9) On the “Auto Account Setup” window, select “Manually configure server settings or additional server types”. Then click Next.
10) Again select “Internet E-mail” under Choose E-Mail Service. Click Next.
*If you are setting up the account for the first time, you might not see this step.
11) Fill in the information like the following image: (Use your email address and password)
Then click on “More Settings” and then “Outgoing Server” tab and select “My outgoing server (SMTP) requires authentication” -> “Use same settings as my incoming mail server”
Click on “Advanced” tab, set everything like the following image. Lastly, click “OK” button.
Now we need to test the newly created account. Click on “Test Account Settings” button
If everything is alright, it will show you a congratulations message. Click on “Close” button
12) Click on “Next” and the following window with appear. This confirms that you have successfully entered all the information required to setup your account. To close the wizard, click Finish button.
13) Wait for 10 minutes or more (based on your Gmail size). If you have like 3GB data in your Gmail, you might need to force close the “Outlook App” several times and reopen if the app is not responding! Then Voila!
This is how you can “Set up Gmail with Outlook, That Will Work 100%”
This tutorial is getting big. I will show in another tutorial how to forward multiple emails from Gmail.
Here are some important notes:
A. If you are using wrong Gmail address or password on another email app, the sync will not work.
B. Gmail is the most secure app and Microsoft Outlook or other mail clients don’t have security standard like Gmail. Make sure you are using strong password in Gmail to prevent hack attempts.
C. If you don’t turn on access for less secure apps, sync will not work.
D. If you don’t use “DisplayUnlockCaptcha“, your sync will fail.
E. If you don’t follow any of my steps, sync will fail!
F. Properly set Incoming (Imap) and Outgoing (SMTP) Mail server settings. Otherwise, sync will not work.
G. Remove email clients when your need is fulfilled and Turn off “Access for less secure apps”! This will ensure your Gmail is 100% protected.
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